Privacy Policy

Wichita Esports LLC, doing business as AI Prompt Championship ("we," "us," or "our"), operates the website aipromptchamp.com. This Privacy Policy explains how we collect, use, and protect your personal information when you use our website and participate in our events.

What We Collect

We collect information that you provide directly when you use our site:

• Account information -- email address, display name, organization, city, and a hashed password when you create an account
• Event registration data -- your selected ticket type and confirmation code when you register for a regional or national event
• Application data -- talk titles, abstracts, speaker bios (for speaker applications), and project descriptions (for tinkerer applications)
• Competition data -- submissions you create during live challenges and scores assigned by judges
• Cookie preferences -- your choice to accept or decline analytics cookies

How We Use Your Information

We use the information we collect to:

• Manage your account and authenticate your identity
• Process event registrations and send confirmation details
• Review speaker and tinkerer applications for events
• Operate live competitions, including accepting submissions and facilitating judging
• Send transactional emails related to your registrations, applications, and account activity
• Send event updates and announcements you have opted into
• Improve our website and event experience through aggregated analytics

Third-Party Services

We use a small number of third-party services to operate our site:

Cookies

Our site uses a limited number of cookies:

• Authentication cookie -- an essential cookie set by ASP.NET Core Identity to keep you signed in. This is required for account functionality.
• Consent preference -- stores whether you accepted or declined analytics cookies so we don't ask again.
• Google Analytics cookies -- only set if you click "Accept All" on the cookie consent banner. These help us understand site usage patterns.

You can change your cookie preferences at any time by clearing your browser's local storage for this site. The consent banner will reappear on your next visit.

Data Retention

Your account and associated data (registrations, applications, competition submissions, and scores) are retained for as long as your account exists. Competition results may be retained indefinitely for leaderboard and historical purposes. If you request deletion of your account, we will remove your personal information, though anonymized competition records may be kept.

Data Security

We take reasonable measures to protect your personal information. Passwords are hashed and never stored in plain text. Our site uses HTTPS encryption for all data in transit. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

Children's Privacy

Our website and competitions are not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has provided us with personal information, please contact us and we will promptly delete it.

Your Rights

You have the right to:

• Access -- request a copy of the personal data we hold about you
• Correction -- ask us to update or correct inaccurate information
• Deletion -- request that we delete your account and personal data
• Unsubscribe -- opt out of non-essential email communications at any time using the unsubscribe link in our emails

To exercise any of these rights, email us at contact@aipromptchamp.com. We will respond to your request within 30 days.

Payment Information

We do not collect credit card numbers, bank account details, or any other payment information. All events are currently offered at no cost.

Changes to This Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the effective date at the top of this page. We encourage you to review this policy periodically. Continued use of the site after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy, contact us at: